TIKI MAST BY-LAWS
This organization shall be know as the TIKI MAST Civilian Coordinating Committee, hereinafter referred to as the Committee. Its geographic area of responsibility shall include those portions of Tennessee, Indiana, Kentucky, Illinois and Southeastern Missouri which are included within the one hundred (100) nautical miles radius of Fort Campbell, Kentucky The Committee is a non-profit corporation, incorporated under the laws of the Commonwealth of Kentucky.
PURPOSE AND OBJECTIVES
The purpose of this organization is to specify the procedures and define the criteria for implementing, and assuring the continuity of TIKI (Military Assistance to Safety and Traffic) operations throughout the civilian geographic area defined in ARTICLE I. The TIKI MAST concept supplements, but does not replace or preempt, the existing civilian air and ground emergency medical services by coordinating the utilization of military helicopters configured as air ambulances in support of the civilian community. Employment of the concept is envisioned when time is a factor in the prevention of death, or aggravation of the condition, of a patient and alternative means of transportation are not adequate or available. Other potential use of the concept is the evacuation of non-critical patients from remote, or inaccessible areas where ground transportation is not feasible or practical, and when the assistance is requested by an appropriate civilian officials.
MEMBERSHIP AND GOVERNING BODY
Section 1. Anyone interested in the TIKI MAST program may be a member of the Board
of Directors by applying for membership, which application shall be submitted to, and approved or rejected by, a majority of the Board of Directors present.
Section 2. Any director in good standing may present an applicant, to fill a vacant position within their State, at any regular meeting for approval or rejection vote by directors present.
Section 3. A Board of Directors as defined in ARTICLE IV shall govern this organization.
BOARD OF DIRECTORS
Section 1. The Committee shall have a board of directors, which shall consists of (21)
Twenty one directors, specifically 7 (seven) directors from KY and 7 (seven) from TN, as this covers the largest area of the 100 mile radius, (3) three from IL and (3) three from IN, and(1)one from MO, (1) one communications advisor, and (1) one medical advisor
Section 2. Members of the Board of Directors will be elected by receiving a majority of vote of the Directors who are present on the date of election. If multiple nominees are presented from a state, for a singular state position, and none receives a majority vote, a second ballot will be acted upon which will contain the two nominees
receiving the most votes on the initial ballot. The positions of Communications Advisor and Medical Advisor shall be elected from available nominees and are not restricted to state of origin.
Section 3. The Board of Directors shall hold office for a period of four years.
a) The existing Board of Directors on (18 January 2002) shall be divided in two equal groups by drawing, the first shall be appointed for two years and the second for four years. This being in the first year of revision only (18 January 2002)
b) Future applicants and reappointments shall be appointed for four years.
Section 4. The designated Fort Campbell staff agency and the MAST unit are permitted representation on the Board of Directors, such representation holding non-voting status on the Board.
Section 5. The Board of Directors shall appoint a civilian coordinator for the MAST program, as provided for in the MAST regulations.
Section 6. The Board of Directors shall have the authority, during its tenure and term of office, to determine the replacement procedure for and of its members who, through unforeseen circumstances, become unable to serve in their elected capacity, provided compliance with the allocation of membership on the Board, as stated in Section 1. of this Article, is achieved. Any replacement member of the Board shall serve only that remaining term of the vacant position.
ELECTION OF OFFICERS
The Board officers shall be elected from among the membership of the Board of Directors by a majority vote of the Board. Situations involving multiple nominees for any office not receiving a majority vote shall be resolved by that procedure outline in ARTICLE IV Section 2. The Board shall elect a 1) Chairperson, 2) Vice- chairperson, 3) Secretary, and, 4) Treasurer. At the discretion of the Board, and agreement of the nominees, the positions of Secretary and Treasurer may be combined. All elected officers shall serve a term of two (2) years. Officer positions which become vacant during the elected term shall be filled through the procedure outlines in ARTICLE IV Section 6. Provided that no more than two elective positions, mnamed above, shall be filled by members from the same state. An exclusion to this replacement process shall be that in the event of the loss of Chairperson, the Vice- chairperson shall advance and serve the unexpired term of the Chairperson. Officers shall be elected at the first meeting after 1 January 2002 and subsequent elections are to be held at the first meeting after 1 January in even years only.
DUTIES OF THE BOARD OF DIRECTORS
Section 1. The Board shall authorize the civilian coordinator to monitor operations of The TIKI MAST program and to report to the Board as directed.
Section 2. Each member of the Board shall have one vote. The appointed TIKI MAST civilian coordinator shall be an ex officio, non-voting member of the Board and of all standing and ad-hoc sub-committees. The military installation liaison representatives shall have like membership and shall serve in an advisory capacity to the Board.
Section 3. The Board shall establish the following standing sub-committee. The members of this sub-committee shall be the elected officers.
Its duties shall be:
3) Conduct of routine business matters of the Board between meetings.
4) Referral of such business matters to the Board, which the sub-committee deems of such significance to merit the consideration and action.
5) The expenditure of funds by board officers shall not exceed Five hundred dollars ($500.00) between meetings, by check or debit card. All checks must have the signature of two officers.
6) Such other tasks as may be assigned by the Board.
Section 4. The Board shall establish ad-hoc sub-committees to address a specific task, such sub-committees dissolving upon resolution of the assigned task.
Section 5. In event of dissolution of the TIKI MAST Program, the Board shall meet to determine the recipient/recipients of funds remaining in the treasury. The recipient/recipients must be a like non-profit, of charitable non-profit organization.
Section 1. The Board of Directors of TIKI MAST will meet not less than semi-annually. Meetings or the Board of Directors may be called by its Chairperson.
Notification of meeting to Board members shall be by, e-mail or U.S. Postal Service. Section 2. A quorum for the transaction of business by the Board of Directors, or of any standing of ad-hoc sub-committee, shall be a majority of such bodies’ members present at any meeting.
Section 1. Parliamentary procedure shall be in accordance with Roberts Rules of Order insofar as they do not conflict with these By-laws.
Section 2. The Civilian coordinator and the military liaison representatives shall conduct and annual review of TIKI MAST operations and submit the results of the review to the Board of Directors.
Section 3. The Treasurer shall make the financial records available for audit once annually.
Section 4. An officer or director may be relieved of his/her duties after a review, hearing, recommendations by the Board of Directors, and a majority vote of the Board members present at any meeting.
Section 5. Any director may be removed from the Board after missing three consecutive unexcused meetings, the Board of Directors shall determine whether absences are to be excused or unexcused, by a majority vote and recorded in the minutes during each meeting.
The by-laws, their revision and/or amendment, shall be provided in writing to all
Board members at least thirty (30) days prior to the meeting, during which, action is scheduled. They become effective immediately upon acceptance by the Board of Directors.